BREXIT Preparations

With Britain due to leave the European Union on 01st January 2021, the RDS & MyParcel.com teams continue to stay hard at work to ensure business continuity for you and your clients when shipping outside of and into the UK.

As the Brexit Withdrawal Agreement nears its end, we want to help you to be prepared for the changes that come into effect as of the 1st of January, 2021.

We’ve identified and compiled a very short list of actions that you will need to complete, which will ensure no disruption for you and your international customers.

Missing Information

Add in any missing relevant information that is necessary for you to ship overseas.
Following the end of the withdrawal period, the way in which we ship to the EU will change.

Customs declarations and commercial invoices will soon be required, in the same way, as when we ship to the rest of the world.

Thankfully, the RDS portal will produce these for you on registering the shipment, but its your responsibility to ensure that your Company Registration information is present and correct.

Namely your VAT and EORI numbers and if you are shipping to Norway, we will also need the your VOEC number.

Get an EORI number (GOV.UK)

VAT On E-Commerce - VOEC

 

Northern Ireland

If you need to ship to, or from Northern Ireland then you will require, in place of your EORI number, your XI EORI number.
For now, prior to creating your shipments, you can add this to the EORI field in the organisation settings, in the RDS Client Portal.
We have plans to add an additional field to the New shipment form, where you can add your XI EORI to an individual shipment that will need this specifically - due Mid-December.
We will add a separate, additional field to the Organisation settings in January.
API users can use the Sender_Tax_Number field as outlined in the 'SendMyParcel.com API' section below.

Get an XI EORI number (Gov.uk)

International Shipping 

In addition to this we will also be making a small number of changes to our Client Portal, in order to assist you in creating European and International shipments...

  1. Added an Incoterm field. We have added the possibility to select, in the new shipment field DDP Delivery Duty Paid or DAP Delivery at place. 
    This possibility is already available in our API.
    Added a Shipping Value field to the new shipment form and CSV uploader; you can fill in the amount charged to a customer for shipping, in order for customs to calculate any tax, charges or duties paid or unpaid, as above. 

  2. We have made HS codes (GOV.UK) mandatory for EU and International shipments. It is the responsibility of the sender to ensure that these codes are correct, in order to prevent delays with shipments at borders and customs.

  3. For shipments going to the EU, we will now also require Product Information. This is a similar requirement to those wanted for your ROW shipments. In order to successfully create shipments to this destination, we will need for each product; Product SKU (Mandatory when creating shipments using Hermes International), Description, Value, Currency, Quantity, Weight and the Country of Origin.
    Essentially treating shipments to the EU as if they were going to the ROW.

  4. We have also implemented Product Image URLs which you can now add to the new shipment form in the Client Portal. If your clients are API users, they can also add this to shipment properties and more information on this functionality can be found here.

 

eCommerce Plugins

In addition to this we will also be making a small number of changes to our Client Portal, in order to assist you in creating European and International shipments...

  1. Shopify; the latest update of our plugin now provides mapping for the HS code (GOV.UK)  and Country of Origin to your shipments in the Client Portal. Please ensure that this is filled out per product item in order to continue to process shipments correctly. This will be available for use on the 23rd of December.

    To change both of these elements in Shopify;
      a. select your product and navigate to Shipping (for WEIGHT)
      b. select Customs Information to change the Country/Region of origin
      c. Next edit the HS (Harmonized System) code

    Alternatively, you can also download all products in a csv file, edit the file by adding additional columns for the HS Codes & Country of Origin, and then re-upload your edited CSV to Shopify.

  2. WooCommerce; we are currently working on our WooCommerce integration. We hope to add mapping for the HS code (GOV.UK) and the Country of Origin. We will keep you informed on the implementation date for this functionality, we expect this to be completed towards the end of the year.

    We have not yet updated the following plugins - Magento, PrestaShop, OpenCart & eBay and will be doing this in Q1 of next year.

    In the meantime we advise you to check and edit ALL of your shipments made using any of our plugins, in full prior to registering - so that they reflect the shipping circumstances agreed and to minimise any issues or delays at borders and customs.

SendMyParcel.com API

We are in the process of making a number of changes to our API and updating our specification accordingly. The due date for implementation will be mid-December, with a go live date for the 1st of January 2021.

  1. If you ship with us using the SendMyParcel.com API, you will soon be able to send your and/or your clients Tax number with each shipment using the Sender_Tax_Number field in your JSON requests.
    We will provide further information in our updated documentation to be released in mid-December.

  2. Adding Shipping_Value; we will be adding this as part of the shipment creation process and you will be able to add the amount charged to a customer for shipping, in order for customs to calculate any tax, charges or duties paid or unpaid, (Due mid-December).

  3. The Incoterm field is already available in their API and you can set this per shipment. Please refer to the SendMyParcel.com API spec found here.

  4. As detailed above, it is important when creating shipments intended for countries within the European Union, to send the correct information to the API, this includes; Product SKU (Mandatory when creating shipments using Hermes International), Description, Value, Currency, Quantity, Weight and the Country of Origin.
    Essentially treating shipments to the EU as if they were going to the ROW.

  5. We have also implemented (optional) Product Image URLs which you can now add to shipment properties, you can find more information on this functionality here. This functionality is also available in the Client Portal.

  6. We have also implemented (optional) Shipment Tags which you can use to identify and create specific types of shipments. The most popular way of using this functionality is to tag a shipment with the delivery service chosen by the consumer in the checkout process. You can then, in conjunction with automation rules, apply this specific shipping method to the shipment. You can find out more about this functionality here.

  7. Some carriers have changed their service names and codes; we will be updating the service names in our API, and you can retrieve this information using the Get /services endpoint.
    This change will only be available on the 1st of January, 2021.
    The list of the carriers and the changes outlined in the tables below.

We will be updating this document with new information as it arises however, if you need any assistance with this or require further information, please get in touch with us and we will be happy to help.

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